Administrative Assistant

We are seeking a proactive and organized Administrative Assistant to support our client across multiple aspects of his business. The ideal candidate will be a self-starter who can handle various administrative tasks efficiently, allowing the CEO to focus on strategic initiatives and business development.

• Minimum Qualification: Degree
• Experience Level: Mid level
• Experience Length: 4 years

Responsibilities:

• Calendar Management: Schedule and coordinate appointments, meetings, and events for the CEO, ensuring optimal use of time and resources.
• Communication: Serve as the primary point of contact for internal and external stakeholders, including screening and directing phone calls, emails, and other correspondence.
• Document Preparation: Create, edit, and format documents, presentations, and reports as needed, ensuring accuracy and professionalism.
• Data Management: Organize and maintain files, records, and databases, ensuring easy retrieval and confidentiality of information.
• Travel Arrangements: Coordinate travel logistics, including flights, accommodations, and itineraries, for the CEO and other team members as required.
• Meeting Support: Prepare agendas, take minutes, and distribute materials for meetings, ensuring all participants are well-informed and prepared.
• Project Assistance: Assist in the execution of various projects, including research, data analysis, and coordination with other departments.
• Office Management: Order supplies, manage vendor relationships, and maintain a tidy and organized office environment.
• Other Duties: Perform additional tasks and responsibilities as assigned, contributing to the overall efficiency and effectiveness of the CEOs office.

Requirements:

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience as an administrative assistant or similar role.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
• Ability to maintain confidentiality and exercise discretion.
• Positive attitude and willingness to adapt to changing priorities.
• Previous experience supporting C-level executives is a plus.

Benefits:

• Competitive salary and bonus structure.
• Comprehensive benefits package, including health, dental, and vision insurance.
• 401(k) retirement plan with company match.
• Paid time off and holidays.
• Professional development opportunities.