FRONT OFFICE ADMINISTRATOR

Join Our Team at Mango5!

FRONT OFFICE ADMINISTRATOR POSITION

Are you a dynamic individual with a passion for organization and a flair for customer service? Mango5 is seeking a talented Front Office Administrator to join our vibrant team at our Airport Industria branch. As a pivotal member of our facilities department, you will play a crucial role in ensuring the smooth operation of our office through your impeccable administrative skills and proactive approach.

KEY RESPONSIBILITIES:

FRONT OFFICE OPERATIONS:

• Operate the switchboard with finesse, managing incoming calls and communications effectively.
• Extend a warm welcome to visitors, new staff, suppliers and contractors, ensuring their experience at Mango5 is professional and memorable.
• Coordinate meeting and training room bookings and ensure all arrangements are in place for productive gatherings.
• Receive deliveries and manage collections.

ADMINISTRATIVE SUPPORT:

• Handle various administrative tasks including documentation handling (copying, scanning, printing, filing, shredding) and correspondence management.
• Assist in managing schedules and deadlines for our management team, ensuring efficiency in daily operations.

LOGISTICS AND COORDINATION:

• Efficiently coordinate staff transportation, ensuring timely and cost-effective routing.
• Keep clients informed of any transportation updates to maintain service reliability.
• Handle transport-related escalations with finesse, maintaining our high service standards.

FACILITY MANAGEMENT:

• Collaborate with the head of facilities to maintain our office space and equipment.
• Manage stock control and assist in organizing staff events and functions.
• Compiling induction packs and name tags.
• Manage night shift cleaning staff and distribution of their stock.
• Arrange office access.
• Distribution of stationery.

EXPERIENCE AND QUALIFICATIONS:

• Matric/Grade 12 or equivalent qualification.
• Background in Transport and Logistics Management advantageous.
• Minimum of 2 years of experience in Office Management or as an Office Administrator.
• Proficiency in Microsoft Office Suite.
• Clear criminal record.
• Own vehicle required,

KEY SKILLS:

• Excellent time management and punctuality.
• Exceptional interpersonal and communication skills.
• Strong problem-solving abilities and proactive mindset.
• Flexibility and self-motivation with a commitment to high standards.
• Trustworthiness and personal integrity.
• Teamwork

REMUNERATION:

• Basic Salary: Market-Related.
• Shift Allowance.

  After 3 Months of Probation:

• Medical Insurance and You Assist.
• Professional Development: Access to over 70 online courses through our internal LMS.

WORKING HOURS:

• Monday to Friday, 13:00 – 22:00

RSA Public Holidays applicable

Location: Airport Industria

Type: Full Time

Department: Facilities

If youre ready to embark on an exciting journey with Mango5, where professionalism meets positivity, apply now to join our team! We look forward to welcoming you aboard.