Chief of Staff

At NoemDek, we are structured into three divisions – Transportation, EPC, and Advisory. We operate with a flat hierarchy and don’t shy away from bold ideas. As a result, we have become a powerhouse of technology, creativity, and expertise.

Responsibilities

• Taking up tasks from the CEO’s task list and ensuring execution
• Assisting the executive team members to determine and prioritize business strategies based on their schedules
• Attending meetings on behalf of the CEO (in any capacity)
• Overseeing strategic business initiatives from ideation to implementation
• Providing insights and analysis on the company’s operations
• Providing support and oversight for special projects and initiatives
• Identifying and helping solve core problems or opportunities within business processes
• Assisting with basic accounting duties
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Assist and communicate with executives in decision-making, program management, and initiative implementation
• Improve current processes and optimize organizational procedures for efficiency and productivity
• Serve as liaison with staff, executives, senior leaders, and CEO regarding company climate, employee well-being, project updates, proposals, and planning
• Assist the human resources department with new hires, including documentation and onboarding, and collaborate to address and resolve all employee concerns
• Oversee daily operations in collaboration with senior managers and department leaders, and perform administrative tasks such as managing calendars, generating correspondence, maintaining hard copies and electronic files, planning and coordinating annual corporate meetings, and scheduling facilities
• Develop and build on relationships with all employees for increased efficiency and responsiveness of existing operations, and help define new operational strategies by working with CEO and other executives on special projects
• Serve as a subject-matter expert, handling inquiries, developing action plans, and assisting with preparation and dissemination of communications

Requirements

• Bachelor’s Degree
• Strong interpersonal skills
• Tech-savvy and experience with word processing and email programs
• Active listening and good communication skills
• Proactive approach to problem-solving
• Ability to multitask
• Strong time-management and organization skills
• Ability to effectively work at all levels of the organization to drive results/change
• Flexibility to quickly adapt to new challenges
• Outstanding problem solving, structuring, and analytical skills
• Self-motivated and self-driven with the ability to operate independently
• Experience presenting to executive stakeholders
• Project management experience is an advantage
• Excellent written and verbal communication skills,
• Firm Understanding of Microsoft Office Suite (Word, Excel, PowerPoint, Access, etc.)
• Minimum typing speed of 40WPM