Human Resources (HR) & Administrative Executive

• As the HR/Administrative Executive, your responsibilities typically include a range of duties that span both human resources and administrative functions.

Key Duties

• Recruitment and Onboarding: Assisting in the recruitment process by posting job openings, screening resumes, scheduling interviews, and conducting initial candidate assessments.
• Coordinating the onboarding process for new employees, including preparing necessary paperwork, conducting orientation sessions, and ensuring a smooth transition into the organization.
• Employee Relations: Addressing employee queries and concerns regarding HR policies, procedures, and benefits.
• Assisting in resolving employee conflicts or issues through effective communication and conflict resolution techniques.
• Performance Management: Supporting the performance management process by maintaining employee records, tracking performance appraisal timelines, and assisting in performance evaluation procedures.
• Coordinating office logistics, such as meetings, appointments, and travel arrangements for employees.
• Data Management: Maintaining accurate and up-to-date employee records and databases.
• Compiling and analyzing HR metrics and reports for management review.
• Communication and Correspondence: Handling incoming and outgoing correspondence, including emails, phone calls, and mail.
• Drafting and editing HR-related documents, such as job descriptions, offer letters, and memos.
• Assisting in the development and implementation of employee development plans and training programs.
• HR Compliance: Ensuring compliance with labor laws, regulations, and company policies by staying updated on relevant legislation and communicating changes to stakeholders.
• Assisting in the preparation and maintenance of HR-related documentation, such as employee contracts, policies, and procedures manuals.
• Office Administration: Managing day-to-day office operations, including maintaining office supplies, equipment, and facilities.
• Event Coordination: Assisting in the planning and coordination of company events, meetings, and training sessions.
• Managing logistics for internal events, including venue booking, catering arrangements, and attendee communication.
• Employee Benefits Administration: Assisting with the administration of employee benefits programs, including health insurance, retirement plans, and other perks.
• Serving as a point of contact for employees questions or concerns related to benefits.
• HR Projects and Initiatives: Participating in HR-related projects and initiatives, such as employee engagement surveys, diversity and inclusion programs, or wellness initiatives.
• Collaborating with HR team members to support departmental goals and objectives.

Qualifications and Skills

• Bachelors Degree in Human Resources, Business Administration, or related field (preferred).
• Minimum of 4 year experience in a similar position.
• Prior experience in HR or administrative roles.
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Proficiency in HRIS (Human Resources Information Systems) and MS Office Suite.
• Knowledge of labor laws and regulations.
• Ability to maintain confidentiality and handle sensitive information with discretion.